There are two ways to invite campers to enroll:
From the camper profile
Open a camper’s profile and click the Actions dropdown in the top-right corner.
Select Invite to enroll.
(Note: This option only appears if the camper hasn’t already been invited. If they have, you’ll see the option to Reset invite instead.)
From the campers table (bulk invites)
On the Campers page, use the checkboxes to select one or more campers, then open the Actions menu and choose Invite to enroll.
You can invite multiple campers at once - however, all selected campers must be assigned to the same session(s) and camper group in order for the bulk invite to proceed.
Once you start the process, a slide-out panel will appear where you can configure the enrollment details.
The Enrollment options panel lets you set up the key details of the invitation before sending it to families.
Assign to sessions or session groups
Choose which session(s) or session group(s) the camper(s) should be invited to.
Only sessions linked to the current season will appear here.
Assign to camper group
Select which camper group the camper(s) will join.
The available groups are filtered based on the sessions you selected.
Add discounts
You can apply an existing discount or create a custom discount for a one-off scenario.
Define:
Discount name (e.g. Sibling Discount)
Optional valid-until date
Discount type (Percentage or Fixed Amount)
Discount value
Discounts can be time-sensitive - if a family completes enrollment after the validity date, the discount will no longer apply.
Once complete, click Continue to review the summary.
The Enrollment summary provides a clear breakdown of what’s being sent.
You’ll see:
The selected sessions, groups, and any discounts applied
A subtotal and total showing the enrollment cost
An optional message field to include a short note in the parent’s invitation email (e.g., following up from a call or meeting)
Below the summary, you’ll find two automation options:
Automatically move to invited stage
When enabled (default), the camper’s enrollment will automatically update to Invited once the invitation is sent.
Automatically move to enrolled stage once parent has paid
When enabled (default), the camper’s enrollment will automatically move to Enrolled after payment is completed.
You can untick these options if your workflow requires manual stage management.
When you’re ready, click Send invitation.
This will send an enrollment email to the parent(s) of the selected camper(s), inviting them to create or log into their account and complete enrollment online.
If a parent experiences issues accessing their email, you can resend the invitation at any time from the camper’s Actions menu
