Setting up your forms

Forms in Campfront let you collect extra information that isn’t part of the standard camper or staff profile. They can be used for anything unique to your camp, like travel details, medical info, permissions, or packing confirmations. All data stays organized, secure, and easy to manage.

Written By Dean Maddocks

Last updated 1 day ago

Managing forms

In the sidebar, select Forms to view your Camper forms or Staff forms.

Each view displays a table showing:

  • Form name

  • Submissions count

  • Type (Enrollment, Financial, General, Incident, or Medical)

  • Required

  • Repeatable

  • Internal Only

  • Status (draft or published)

  • Last published / edited dates

Creating and editing forms

The form builder is split into three main sections:

  1. Inputs (left panel) – drag and drop field types such as short answer, dropdown, checkbox, file upload, media embeds, and more.

  2. Canvas (center) – build and preview the form layout in real time.

  3. Settings (right panel) – adjust form name, description, type, due date, lock preferences, submission options, and visibility — including whether the form is accessible externally to parents and staff or kept internal to the admin team only.

Forms begin as drafts and can be published when ready, making them available for parents or staff to complete in their dashboards.

Form assignments

When assigning a form, choose from three assignment types:

  • Everyone → applies the form to every camper or staff member globally.

  • Segment → build a layered audience by combining criteria such as camper groups, sessions, and tags. Forms are automatically removed if a user leaves a segment before submitting, but remain on their profile once completed.

  • Individual → assign the form on a case-by-case basis directly from a profile's forms tab. Ideal for one-off requirements that don't fit a broader category.

Repeatable forms

Optional forms can be set as repeatable. Once a form is submitted or verified, a new version is automatically generated for the user while all previous submissions are safely retained. Set the repeatable preference to control when the new version is generated — for example, upon verification.

Generate forms

The Generate option helps you create forms faster. You can either:

  • Enter a short prompt (e.g. “Create a field trip permission form”), or

  • Upload a blank reference file (PDF or image).

Campfront will automatically generate matching fields based on your prompt or upload.

To learn more about how you can review your form submissions from parents or staff please read the help article here.