Setting up your sessions

Sessions let you organize and manage your camp’s seasonal programs - create new sessions, group them for bundled bookings, adjust pricing or payment settings, and export lists for easy reporting.

Managing your sessions

From the Season section of the navigation, select Sessions.

By default, you’ll see the Sessions tab, listing all sessions for the currently selected camp season. You can switch between seasons using the dropdown at the top of the page to review previous or upcoming setups.

Each row in the Sessions table shows:

• The session name

• The camper groups linked to it

• The capacity

• Start and end dates

• Who it was created by and when it was created at

You can also view or manage session groups by selecting the session groups tab. Here, instead of camper groups, you’ll see which individual sessions make up each group.

Creating a session

To create a new session, click + Add session in the top-right corner of the Sessions page.

In the Create a session form, you can define:

• Session name – A clear title for the session (for example, Early Summer Adventure).

• Require approval – when enabled, enrollments into this session must be approved by an admin before being confirmed.

• Show in enrollment flow – when enabled, this session will appear in the enrollment flow for families.

• Start and end dates – The duration of the session.

• Session price – The cost for that session.

• Tax rate – the sales tax percentage applied to this session.

• Enable tiered pricing – allow families to choose from multiple pricing tiers during enrollment. When enabled, add tiers with a name, price, and optional limit on the number of spots available at that price.

• Exclude from installment plans – when enabled, this session must be paid in full and cannot be split into installments.

• Exclude from discounts – when enabled, automatic discounts will not apply to this session.

• Additional questions – attach an existing form to collect additional information from families when this session is selected during enrollment.

Capacity per camper group

Set individual spot limits for each camper group within the session. The total capacity is calculated automatically from the combined capacities of all groups.

Creating a session group

To create a new group, click + Add session group on the Session groups tab.

Session groups are useful for families enrolling in multiple sessions at once (for example, First Half Summer or Full Summer Experience).

In the Create a session group form, you can:

• Name the group (for example, Second Half Summer).

• Set a group price that applies to the entire group (for instance, a bundled rate for multiple weeks).

• Add sessions to the group - these are the sessions that make up the group.

You can also customise session group payment settings, overriding the season defaults.

Exporting sessions or session groups

Click Export in the top-right corner of either table to download your session or session group lists. The export will include your current table view and any filters or sorting you’ve applied.