Generating a roster From the bus rosters area within the Transport section, select the route and vehicle you want to view. The system will generate a roster of all confirmed individuals assigned to that vehicle.Tracking boarding Staff on the ground can mark each individual as boarded or not boarded directly within the system, creating a real-time digital record of who has and hasn't boarded. This removes the need for manual checklists and gives your team an accurate, up-to-date view of boarding status.Transport notes and medical information You can view and add transportation notes against any individual on the roster as they board. Key medical information such as medications that need to travel with the individual is also surfaced on the page, giving your team visibility over what matters most during boarding.Exports Bus roster data can be exported, allowing your team to print or share rosters ahead of departure if needed.

Once assignments are confirmed, you can generate a bus roster for any route. Rosters give your on-the-ground team a digital alternative to pen-and-paper checklists for managing boarding.

Bus rosters

Adam Maddocks

Transport

Routes are the foundation of your transport setup. Each route represents a journey to or from camp that campers and staff can be assigned to or request themselves.

Managing your routes

When a parent or staff member requests a route, it creates a transport assignment. The assignments area is where you review, confirm, and manage all transport requests across your camp.

Managing requests and assignments

Dean Maddocks

Marshall Ivler

Admin 101

Datatables let you see campers, staff, medical information, and more in a clean table format that’s easy to sort, filter, and customize.

Using Datatables

The Campfront command bar is a fast and context-aware way to navigate the system and perform quick actions without leaving your current view. You can open the Command Bar at any time to search, move between sections, or execute specific commands.

Campfront command bar

Camp settings is built to give you full control - so your camp runs smoothly, securely, and in a way that feels uniquely yours.

Camp settings

Broadcasts let you send targeted messages, either emails or SMS , to groups of recipients such as campers, parents, or staff. They’re ideal for sharing updates, reminders, or announcements with specific segments of your audience.

Broadcasts

Using Data Streams

Your profile and notification preferences let you personalise your Campfront experience — from setting your default dashboard view to controlling how and when you're notified about activity across Campfront.

User Profile & Notification Preferences

Season management

Setting up your sessions

The Enrollment Agreement section in Campfront allows you to create and manage the terms and conditions families must review and agree to during the camper enrollment process. Each camp season has its own enrollment agreement, giving you full flexibility to tailor the content to that year’s requirements.

Set up your enrollment agreement

Payment options let you define payment rules and options for the selected camp season. Payment options are organised across three tabs: Settings, Default options, and Invitation templates.

Setting your season payment options

Managing your enrollment discounts

Add-ons are optional or required extras that families can select during the enrollment process. From the Season area of the navigation, select Add-ons.


Managing Add-ons

Camper & families

Camper groups help you keep campers organised by grade, gender, and other details for the season.

Managing camper groups

Every camper in Campfront has their own profile, which is connected to a Family profile. (See Family profiles for more details.) Camper Profiles give you a full picture of each camper’s history and current season, and can be assigned to a specific admin user for easier team management.

Camper profiles

Campfront makes it easy to invite campers (and their families) to begin the enrollment process. You can send enrollment invitations directly from an individual camper’s profile or invite multiple campers at once from the campers table.

Inviting a camper to enroll

Family profiles connect all parents and campers under one household account, giving you a complete picture of their relationships, financials, forms, and communication history — all in one place.

Family profiles

Financials

How our pricing works

The Billing tab in Campfront lets you manage all financial activity for campers and families — from tracking balances and invoices to taking payments and adding manual transactions.

Family billing

Payments in Campfront are securely powered by Stripe, one of the world’s leading fintech companies.

Processing payments with Stripe

Staffing

Staff profiles provide a complete, connected view of each team member’s journey — from application to arrival. With personal details, job information, medical data, and admin tools all in one place, they make it simple to manage every step of the staff experience — and can be assigned to a specific admin user for easier team management.

Staff profiles

A built-in workflow for creating, sending, and managing staff reference requests, with completed references automatically stored against each staff profile.

Collecting staff references

 From here, you can track open roles, filled positions, and team diversity at a glance — keeping your staffing process simple and organized.

Staffing board

The Staff Contract Templates section in Campfront lets you create and manage reusable contract templates for each camp season. Templates make it easy to standardize contracts across roles or departments while still allowing for personalization through merge tags.

Building staff contract templates

Once a staff member has accepted an offer, or if you’ve agreed on terms verbally, you can send their contract directly through Campfront. This can act as the next step after an offer, or replace it entirely if you’re ready to finalize everything in one go.

Sending a staff contract

Once you’ve reviewed an applicant and decided to move forward, you can send them an offer directly from their Staff Profile. This process defines their contract details, pay, and communication - all in one place.

Making a staff offer

Fee categories allow camps to define reusable fee types for compensation and recruitment, making it easier to manage and report on staff fees consistently across the season.

Fee categories

Forms

Forms in Campfront let you collect extra information that isn’t part of the standard camper or staff profile. They can be used for anything unique to your camp, like travel details, medical info, permissions, or packing confirmations. All data stays organized, secure, and easy to manage.

Setting up your forms

Once your forms are published, Campfront gives you two ways to review submissions - either directly through the Forms section or from within an individual camper or staff profile.

Reviewing form submissions

Medical

The Medical section gives your team a live and historical view of everything happening medically across camp — from daily medication to logged health incidents - helping you stay organized, accountable, and compliant.

Medical section

The Medical tab in each camper and staff profile brings together all key health and medical information for that individual. It’s divided into three sections: Information, Medication, and Log - giving a complete view of their health records throughout the season.