Camper profiles

Camper profiles are the central hub for managing each camper's information, enrollment history, and camp experience. Every detail - from medical records to billing - lives in one organized, easy-to-navigate space so you always have the full picture when you need it.

Written By Marshall Ivler

Last updated 25 days ago

Profile header

At the top of every camper profile you'll see their photo, full name, active season, and camp status (Lead, Enrolled, or Alumni). An Actions button appears in the top-right corner with context-sensitive options that change depending on the camper's current stage - such as sending an invite, enrolling, or archiving.

Quick details

Directly below the header, a row of key details gives you an at-a-glance summary: age, gender and pronouns (if enabled in Preferences), camper group, bunk assignment, and home state. These details update automatically as information is added or changed elsewhere in the profile.

Tabs and sections

The rest of the profile is organized into tabs, each focused on a specific area of the camper's record. This structure keeps everything accessible without overwhelming you with information all at once.

Tab	What it covers
Overview	A snapshot of the camper's current season, open tasks, family connections, and linked campers - all in one clean view.
Personal	Essential details including contact information, season history, and education background.
Contacts	Linked family members and emergency contacts associated with the camper.
Medical	The camper's medical summary, including any related administrations or medical visit logs. For more detail, see Camper medical records.
Forms	All submitted and pending camper forms. Review submissions, verify responses, request changes from parents, or edit directly.
Transport	Transport assignments and requests for the camper. This tab is visible when the transport feature is enabled and the enrollment is in an active stage.
Billing	Payments, deposits, and balances for the camper's enrollment fees - updated automatically as transactions are processed. For family-level finances, see Family billing.
Tasks	Assigned and completed tasks related to the camper, with a count badge on the tab showing pending items. Visible to users with task management permissions.
Activity	A chronological log of every profile change, note, and completed action. You can also manually log external communications like phone calls and view delivery status for system-generated emails.
Notes	Internal observations, updates, and reminders. Pin or flag important notes to keep them visible at the top of the section and in the Pinned Notes panel on the Overview page.

Camper profiles are designed to keep information connected, accurate, and accessible - whether you're working from your desk or managing campers on the go.