Managing camper groups

Viewing camper groups

Head to Seasons in the menu, then click Camper groups. You’ll see a table listing all of the active camper groups for the current season. You can set up the table column layout to your preference whilst also being able to apply filters and export the data.

Creating a group

From the Camper groups page, click New camper group and fill in:

• Give your group a name (e.g., “Blue Jays” or “Cabin 4”)

• Choose a grade criteria

  • Grade range - set a minimum and maximum grade to define a span (e.g. Grade 1 to Grade 6).

  • Fixed Grade - group campers by a single specific grade.

  • Any Grade - no grade restriction — all grades are eligible.

• Select applicable genders (this can be useful if you want to set up your camper groups to help with bunking management)

Click Save to get your new group on the roster.

Tip: Use Quick add from the create group panel to set up another one quickly without having to go back to the overview page.

Duplicating a group

Got a group set up just right? Hit Duplicate to make a copy, then tweak the details for a new set of happy campers

Bunking Boards 

Bunking Boards allow you to manage cabin accommodations for both campers and staff in one centralized, visual space. Using a drag-and-drop interface, you can organize assignments, monitor capacities, and collaborate with your team before making assignments public.

Creating a cabin 

To start building your board, click + Add New Cabin and define the following:

• Cabin Name: A recognizable title for the accommodation.

• Capacity: Set the specific number of staff and camper spots available in the 

• cabin.

• Criteria: Select the applicable camper groups and genders for the cabin.

Managing assignments

Bunking is as simple as dragging staff or camper tiles from the sidebar into their assigned cabins.

• Filtering: Use filters to narrow down the list of unassigned individuals by camper group or staff type.

• Bunking & Medical Icons: Icons on each tile provide a quick alert if there is a bunking note or a medical consideration to review.

• Quick View: Click any tile to open a slide-out panel showing the individual’s full details without leaving the board.

Board Tools & Visibility

• Locking: Use the Lock icon at the top of the page to prevent accidental changes to your layout.

• View Options: Collapse all cabins for a high-level overview of the board or expand them to see individual assignments.

• Statistics: View overall cabin statistics at any time to see a snapshot of your progress and remaining capacity.

• Multi-Session Support: Each session has its own dedicated bunking board. You can duplicate cabin setups across sessions to save time.

Publishing and Privacy

Bunking boards are worked on in Draft mode by default.

• Publish: Click Publish to save assignments to the individual camper and staff profiles for the admin team to see.

Mark as Public: Once you are ready to share assignments with families and staff, mark the board as Public. This makes the assignments visible in the parent and staff portals.