Sending a staff contract
Once a staff member has accepted an offer, or if you’ve agreed on terms verbally, you can send their contract directly through Campfront. This can act as the next step after an offer, or replace it entirely if you’re ready to finalize everything in one go.
Written By Dean Maddocks
Last updated 7 days ago
How to send a contract
You can send a contract from a staff profile that doesn’t yet have one assigned.
Open the Staff profile.
Click the Actions dropdown in the top-right corner.
Select Send contract.
This will open a slide-out panel where you’ll complete all key contract details.
Contract details
The contract setup screen works much like the offer process, with a few additions:
Contract type – Select the type of contract (e.g. Full-time, Seasonal, Part-time).
Staff type – Choose whether the staff member is Domestic or International.
Agency (optional) – Add an agency name if applicable.
Department & role – Pick the department and role, linked to your staffing board.
Additional roles (optional) – Add a role for staff members taking on extra responsibilities outside their primary position. Select the relevant department and role.
Job title – Define how the position will appear in the contract.
Dates – Set the contract’s start and end dates.
Salary information – Enter the amount and pay period (e.g. per hour, fixed, weekly) and add any extra compensation if needed.
Additional compensation – Add optional bonuses or extra payments using your pre-defined compensation categories, selecting from the dropdown or creating a new category inline.
Contract template – Select the template you want to use from your saved templates. This forms the base of the contract document.
Message (optional) – Add a personalized note that will appear in the contract email. You can use merge tags to personalise the message with details like the staff member's name and role.
Automation options
Before generating the contract, you can choose whether to automatically:
Move the profile to the Contracted stage once the contract is sent.
Move to Hired once the staff member accepts.
Both are enabled by default but can be turned off if your workflow requires manual updates.
Reviewing and sending the contract
Click Generate contract to review the document before sending.
You’ll be taken to a preview where you can:
Review and edit the contract text (including any merge fields).
Adjust job details if needed.
Add your name, signature, and date at the bottom.
Once ready, click Sign and Send to issue the contract.
The staff member will receive an email with a link to review and accept their contract — either without logging in or directly through their staff dashboard if they already have an account.
Managing sent contracts & offers
Once a contract or offer has been sent, a Contracts & offer details panel appears on the Information tab of the staff profile, showing a clear snapshot of what was sent. From this panel you can:
Resend – send the email again to follow up with the staff member.
Set or extend expiry – add or update an expiry date on the offer or contract.
Void – cancel a contract directly from the profile.