Getting started

From the Season area of the navigation, select Payment settings. Here you can define payment rules and options for the selected camp season. These settings determine how payment choices appear to families during the enrollment checkout process.

Settings

Payment methods

Choose which payment methods are available to families at checkout, and set convenience fees for each method.

• Credit card → accept credit card payments. Optionally set a convenience fee percentage to pass on to families.

• Debit card → accept debit card payments. Convenience fees are not supported for debit card transactions, as most U.S. states prohibit surcharges on debit cards.

• Bank account (ACH) → accept ACH bank transfer payments. Optionally set a convenience fee percentage.

• Check by mail → allow families to pay by mailing a check.

A card on file is required before enabling Check by mail. For enrollments paid by check, your camp will receive an invoice at the end of each month. Read how our pricing works here.

Payment plans

Configure the payment plan options available to families during enrollment checkout.

• Pay in full → families pay the entire balance upfront.

• Deposit + balance → collect a deposit at enrollment and the remaining balance by a set due date. Configure the deposit percentage and balance due date.

• Installment plan → split payments across multiple scheduled dates. Set the deposit percentage, then define each installment date and its percentage of the remaining balance.

Late enrollment handling: When a family enrolls after one or more installment dates have passed, Campfront can:

• Spread all missed installments equally across future installments

• Collect all missed installments with the first payment

Invoices & reminders

Automate payment communications to families.

• Auto-send invoices → automatically send invoice emails to families before each scheduled payment is due.

• Payment reminders → send reminder emails for upcoming and overdue payments.

Default options

• Payment methods → choose which of your enabled methods (Credit card, Debit card, Bank account, Check by mail) are on by default.

• Payment plans → choose which of your enabled plans (Pay in full, Deposit + balance, Installment plan) are available by default.

Invitation templates

Invitation templates let you create custom payment plans for specific families. When a template is applied to an enrollment invite, that family will only see the payment methods and plans defined in the template — not the defaults.

This is useful for scenarios like financial aid, staff families, or extended payment plans.

Creating a template

Click + Add template and configure the following:

• Name → give the template a clear name (e.g. 'Financial aid – 50%', 'Staff family', 'Extended plan').

• Description → optional, for internal reference to help your team know when to use this template.

• Payment methods → select which methods are available for this template.

• Payment options → choose from Pay in full, Deposit + balance, and Installments.

• Installment schedule → if installments are enabled, set the number of payments, collection date, and when payments start.

• Automatic discounts → choose which automatic discounts apply (Early bird, Pay in full, First-time camper, Multi-session, Returning camper, Sibling).

• Discount → optionally apply an additional discount — set the type and amount.

Click Save to create the template. It will then be available to select when sending enrollment invitations.

How payment options appear to families

Each payment option you enable - such as paying in full, deposits, or installments - will appear as a selectable choice during the enrollment checkout.

Families can then choose the payment plan that best fits their needs, giving them flexibility and transparency at checkout.