Family billing

Billing overview

Each camper profile includes a Billing tab that displays a summary of their financial status:

• Admission fees - session enrollment charges

• Additional fees - add-ons and extra charges

• Total - combined amount owed

• Paid - total payments received

• Balance - remaining amount left to pay

The right side of the billing view contains three detailed tables covering invoice history, transaction history, and future payments.

Invoice history

The invoice history table lists all invoices generated for the camper, including the amount, date, and description. You can download any invoice as a PDF to share as a receipt or for your records.

Transaction history

The transaction history table shows every credit and debit on the camper's account:

• Debits - enrollment fees, add-on charges, surcharges

• Credits - payments received, discounts applied, refunds, and manual adjustments

You can sort, filter, and export this data for reporting purposes.

Future payments

If a family is on an installment plan, the future payments table displays all upcoming scheduled payments with their due dates and amounts. This gives you visibility into what is still expected and when.

Taking a payment

You can process a payment directly from either the camper or family profile:

1. Click Take Payment

2. Select the camper (when processing from a family profile)

3. Choose a payment method on file

4. Enter the payment amount

5. Confirm to process via Stripe

The balance and transaction history update automatically once the payment is processed.

Adding a transaction manually

For manual adjustments outside of the normal payment flow:

1. Click Add Transaction

2. Select the camper

3. Choose the transaction type:

   • Debit - for additional charges

   • Credit - for discounts, refunds, or adjustments

4. Enter the amount and description

5. Click Save

Manual transactions appear in the transaction history alongside all other financial activity.