Staff profiles

Early view (Applied/Shortlisted Stage)

When a staff member first applies, their profile shows a simplified view focused on their initial application details.

• Information: Displays basic personal and contact details, along with any data from their job application. You can also add tags to help with filtering and organization.

• Tasks: Create or track actions related to their application, such as follow-ups or interview reminders.

• Activity: Review recent updates, form completions, or admin interactions. Use the add (+) button to manually log external phone calls to maintain a complete communication history.

• Notes: Keep internal comments or reminders shared across your team. Pin or flag important notes to keep them at the top of the section and visible in a Pinned Notes panel on the Overview page.

This view keeps things streamlined while you review applications before moving candidates further in the hiring process.

Full view (Offered, Hired, or Contracted)

Once a staff member has progressed, for example, after being offered or accepting a position, their profile expands to include full job and seasonal details.

• Overview: Displays contract type, staff type, agency, start and end dates, and account status, giving you a quick summary of their employment at camp.

• Information: Includes job role details such as department, role, job title, salary, and any additional compensation.

• Contacts: Lists emergency contacts linked to their staff record.

• Medical: Shows medical information, including conditions, medications, and visit logs, once the staff member has completed these details in their portal.

• Forms: Displays all submitted and pending forms assigned to that staff member. You can verify, request edits, or add files directly from here.

• Tasks, Activity & Notes: Continue to manage internal actions, track profile updates, and record notes in one place.

Key admin actions

From the Actions dropdown in the top-right corner, you can manage key processes such as:

• Make an offer

• Send a contract

• Invite to portal

• Change stage

• Send communications

These options update dynamically depending on the staff member’s current stage