Building staff contract templates

Viewing your Staff Contract Templates

When you navigate to Staff → Contract Templates, you’ll see a table listing all templates for the selected season. Each entry displays details like the contract name, current status (Draft or Published), when it was last edited, and by whom. You can use the search and filter options to quickly find specific templates.

Creating or Editing Templates

To start a new template, click New Contract in the top-right corner. You can also open any existing draft to make updates.

The template builder page is made up of a rich text editor that supports full text formatting and built-in AI tools for proofreading and grammar improvements. You can save drafts as you go — contracts remain hidden from use until they’re published.

Merge Tags

Merge tags make your templates dynamic by automatically inserting data from staff profiles. Use double curly brackets {{ }} or the Merge Tag option in the toolbar to select from available fields like names, roles, departments, and contract details. When you send a contract, Campfront replaces these tags with the staff member’s actual information.

Version History

While a contract is in Draft, Campfront tracks edit history automatically. You can see who made changes, when they were made, and restore previous versions if needed.

Publishing and Using Templates

When you’re ready, click Publish to make a contract template available for use. Published templates can be selected during the Send Contract flow on staff profiles. You can still make one-off edits before sending.

Tips

• Keep one master template per role or department to stay organised.

• Use merge tags wherever possible to reduce manual edits and errors.

• Regularly review drafts before each camp season to ensure details are up to date.