Notes
Adding a note
From any camper, staff, or family profile, navigate to the Notes tab and click Add note. You can also add one from the Notes page in the main menu (see Notes across your camp below). Each note includes:
Title - a short summary of the note.
Type - categorize the note so it appears in the right context.
Content - the body of the note, with rich text formatting.
Attachments - optionally attach one or more files to the note.
Seasons - Show this note across all seasons is checked by default. Uncheck it to pick the seasons the note shows in, starting with the season the note was written in.
When adding a note, you can also notify any team member who holds the relevant permission, keeping the right people informed in real time.
Click Add note to add the note to the profile. Notes are timestamped and show the name of whoever last edited them, so if a teammate updates your note later, their name and timestamp take over.
Note types and visibility
Note types aren't just for organization - they also control who on your team can see them. Notes are filtered based on a user's permission role:
General, Enrollment, and External notes are visible to all team members.
Employment and Interview notes are visible to users with staff access.
Medical notes are visible to users with medical access.
Financial notes are visible to users with financial access.
Bunking notes are visible to users with bunking access.
Transport notes are visible to users with transport access.
Confidential notes are visible only to users with confidential access. Only someone with that access can create a note as Confidential or change an existing note to Confidential.
This means a team member with a Medical role will see medical notes on a camper's profile, but won't see financial notes - keeping sensitive information appropriately scoped.
Pinning and flagging
You can pin a note to keep it at the top of the notes list, making sure important information doesn't get buried as more notes are added.
For critical information that needs immediate attention, check Flag for attention on a pinned note (this option only appears once the note is pinned). Flagged notes are highlighted with a flag icon and a red badge so they can't be missed - useful for things like allergy warnings or behavioral flags that every team member needs to be aware of.
Notes and seasons
Every note records the season it was written in, shown as a year badge on the note. Notes show across all seasons by default, so a note written in 2025 still appears when you open the same camper's 2026 enrollment.
To keep a note to particular seasons, uncheck Show this note across all seasons when adding or editing it and pick the seasons it should show in. The Notes tab on a profile shows notes for the season you're viewing plus any all-season notes. If there are others, you'll see a line like "3 notes are from other seasons" with a Show all seasons button to reveal them, and Show this season only to go back. The Pinned notes panel on the Overview page follows the same season. The bulk Add note action on the campers and staff Datatables offers the same Seasons choice.
Editing and deleting notes
Notes can be edited or deleted by team members with the appropriate permissions. All changes - including creation, edits, and deletion - are logged in the profile's activity feed for full accountability.
Notes across your camp
Notes in the main menu lists every note across your campers, families, and staff in one Datatable, so you can search and filter without opening profiles one by one. You'll see it if you can view campers or staff, and it only includes the note types your permission role allows.
The season selector in the page header shows the current season by default. Pick another year, or All seasons, to widen it. Columns include Subject, Subject type, Type, Title, Content, Season, Author, Updated at, Pinned, and Flagged, and you can add Created by, Created at, and Attachments. Saved views and exports work as they do in any Datatable.
Click a note's title to open it in a side panel, with a View profile button to jump to the person it's about. Edit it from there, or use the row's actions menu to pin, flag, or delete it. Select rows to use the bulk actions:
Move to season - change where the selected notes show, to one season or All seasons
Delete - remove the selected notes. You can't undo this
Click Add note to write a note from here. Search for the camper, family, or staff member it's about, then fill in the note as usual. Notes added from this page show across all seasons. Notes Campfront writes for you, such as a withdrawal reason, aren't listed on this page; find those on the profile.